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                    <text>ONTARIO COUNCIL OF UNIVERSITY LIBRARIANS
Notice of Meeting

The Ontario Council of University Librarians will meet in the Senate
Chamber of University of Toronto, April ,20 and Friday, April 21. The
gallery dining room at Hart House will be available for luncheons and Ur.
Blackburn has arranged for us to go to the Faculty Club for dinner on
Thursday evening. I am suggesting that each member be assessed $5 to cover
the cost of drinks and dinner. Any surplus will be held over till the next
meeting; any deficit will be made up at the time of this meeting.
The Willcocks Street parking lot will be available fer those who are
driving.
Agenda

Beginning at 10:30 a.m. Thursday, April 20 and continuing to 4:00 p.m. Friday,
April 21.
Approval of minutes.
Business arising from minutes.
Chairman's report on the meetings of the the Committee of
Presidents
April 13 and 14.
Report of Liaison Committee.

R. Blackburn.

Report of Mechanization Committee.

D. Redmond.

Items held over from last agenda:
Liaison with other groups and individuals.
Letter from J. Martin.
Letter from D. Redmond.
Letter from O. Bishop.
Common policy on determination of minimum salaries
for professional librarians before February 1.
Full discussion of tecommendation #6 of the report of the
Liaison Sub~Committee which was sent back to us by the
Committee of Presidents for further consideration and e~pansion.
This is the recommendation concerning the establishment of a
Bibliographic Centre.
Other busines~ and new business.
Date and place of next meeting.
Adjournment.
April 12, 1967.

Doris E. Lewis, Chairman.
Donald Redmond, Secretary-Treasurer

�</text>
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                  <text>Photographs from Lakehead University's history: people, events,  and campus. </text>
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Ontario Library Association

2487 Bloor Street West,
Toronto 9, Ontario.
May, 1967.

These are the reports of the Committees of the
Association, which will be presented at the
First General Session and Annual Meeting.

As they will not be read at the meeting, please
give them some study beforehand.

Pauline Hutchison
Executive Secretary.

�ADULT EDUCATION COMMITTEE
During the year the Adult Education Committee discussed both in meeting and in
correspondence several issues of primary concern to libraries in the field of continuing
education. These issues were examined for their potential project value for Committee
action during the year. A few issues were chosen immediately for study; reports and
preliminary material on others will be passed on to next year's committee.
The Committee has worked in two areas during the year: Liaison with other agencies
in continuing education and preparation for Conference projects.
Liaison
Contact through correspondence has been kept with both the Canadian Association for
Continuing Education and the Ontario Association of Continuing Education. The
Recommendations for libraries arising from the Report of the Founding Conference (OACE)
have served as a guide to the Committee during the year and indicate the important role
that this Committee could play in a liaison capacity between O.L.A. and Ontario
libraries and O.A.C.E. At present this function has not been developed in any formal
way beyond a limited distribution of OACE reports. The Committee has requested that
they be represented in any seminars or workshops planned by CAAE or OACE. The Commitee
further recognizes the great value such workshops on the library's role in continuing
education would have for O.L.A. Sections and members at large and recommend that such
workshops supplemented by sessions devoted to training for librarians in adult group
leadership skills should be developed in Conference programmes in collaboration with the
Adult Services Section (as proposed by the 1965/66 Committee and drafted by Mr. John
Snell in a Report presented to that year's Adult Services' Section but not acted upon).
This Committee would also invite the collaboration of the Public Relations and Publicity
Committee in any such Conference programme considering the key role of publicity and
public relations in building up effective community contacts and significant programming.
The Committee feels that in preparing any such workshops attention should be given to
the problems of adult literacy and the publication and promotion of materials for latereading adults.

1967 Conference Projects
The key projects of the Committee have been discussion and preparation for two
Conference programmes set in informal night-cap sessions and looking at the many varied
ways in which libraries are experimenting with adult education programmes and with
their potential as community information and cultural centres. Questionnaires sent out
to medium and large-sized libraries in Ontario have secured for these Conference
sessions a number of informal speakers with strong opinions on what libraries should be
doing and could be doing successfully in adult education in their communities. Examples
of currently used and commercially available display stands and bulletin boards will be
on display as a demonstration of facilities for library promotion of adult education,
recreation and cultural activities taking place in the community.
The Ontario Library Review has expressed interest in articles that this Committee
plans to develop from the findings of their Questionnaire and from views expressed at
the Conference night-cap sessions. All of the materials, reports, Questionnaires,
sample booklists and programmes and publicity handbills collected by this Committee will
be added to material from last year's committee to begin a resources file, available for
use, on the adult education activities of Ontario libraries.
Respectfully submitted,

May, 1967

C.W.A. Ames
Maude Godfrey
Sadie Jordan
P.K. Mutchler

Mary Silverthorn
Grace Weatherbe
Douglas Stewart, Chairman

�CONSTITUTION COMMITTEE
The report of this Committee has been mailed to every member of the Association.
EDUCATION COMMITTEE
The Committee was set up by the Council of the O.L.A. at its October meeting with
terms of reference as follows: "To explore the implications of the courses that may
be offered in community post secondary educational institutions, and to bring forward
a recommended policy for the Ontario Library Association Council's consideration at the
Mid-Winter meeting."
Members of the Committee: Mr. Stanley Beacock, Mr. Leonard Freiser, Mr. Keele S.
Gregory, Miss Margaret Hughes, Mr. Brian Land, Mrs. Dorothy Robertson, Mr. Erik Spicer,
Mr. Dan Sudar, Mrs. Gladys Western and Miss Evelyn Gregory, Chairman.
On January 7th, the Education Committee met to consider a draft of a "Proposed
Course for Library Technicians in the Colleges of Applied Arts and Technology," and a
"Proposed Programme of Studies." General reconnnendations were decided upon, as well as
several suggested changes in the Programme of Studies. These were endorsed at a special
meeting of the Executive Board of the O.L.A. and passed by O.L.A. Council at the MidWinter Meeting.
The general recommendations were as follows:
"That no course for library technicians should be started, unless a local
committee of professional librarians and others, including representatives
of employer groups, recommends it, after thorough investigation of local
needs and job opportunities.
If such a course is recommended, the following principles should be observed:
The Director should be a full-time professional librarian, and recognized
library subjects should be taught by professional librarians.
Proper facilities, i.e., staff offices, lecture room and separate
laboratory, should be available. The institution where the course is held
should have an adequate, already organized library.
Because there is a lack of text books to support the programme, the
Department of Education should insure the provision of proper materials
for a basic teaching collection, which may include the writing of essential
texts.
Practice work is most important, therefore courses should be held in areas
where there are a number of diversified libraries, directed by professional
librarians."
The above recommendations and suggested changes in the Programme were given to the
members of the Department of Education's Advisory Committee on Library Technicians
courses, and were discussed at a meeting of the Advisory Committee on January 19th.

�Education Committee (cont'd)
Revised versions of the "Proposed Course" and "Programme of Studies", have been
received, incorporating recommendations submitted, along with advice that these have
been forwarded to the Applied Arts and Technology Branch of the Department of Education,
with copies of the general recommendations.
Council of O.L.A. passed a resolution at its Mid-Winter meeting "that the Education
Committee continue to sit, with instructions to observe and assess the progress of
educational programmes leading to a library career".
Respectfully submitted,

May, 1967

E. Stanley Beacock
Leonard H. Freiser
Keele S. Gregory
Margaret Hughes
R. Brian Land

Dorothy Robertson
Erik J. Spicer
D. D. Sudar
Gladys M. Western
Evelyn Gregory - Chairman

GOVERNMENT PUBLICATIONS COMMITTEE
The Committee met once during the year, on September 28, 1966, when Mr. J. Ball,
the previous chairman, outlined the work of the Committee to date.

It was decided to suggest to the Executive that the report entitled "Distribution
of Ontario Government Publications in the Province of Ontario" be re-submitted to the
Prime Minister. This report was originally prepared by the 1962-63 Committee.
This was done and a letter was sent to Mr. A. Bowron, President of the O.L.A., to
the Prime Minister, expressing the hope that in 1967 he would give consideration to
the recommendations in the report.
No further word has been received.
Respectfully submitted,

Mrs. Isabel Bevis

May, 1967

Mrs. Patricia Gregory
Mr. Conrad Reitz
Mrs. Susan Vincent
Mrs. Ruth Konrad, Chairman
INTELLECTUAL FREEDOM COMMITTEE

No incidents were reported under the "Watch and Ward" terms of this Committee. The
Chairman agreed to represent the Association on the Freedom to Read Committee, organized
on a Canada-wide basis by a group of Toronto citizens. No meetings were held.
Respectfully submitted,

May, 1967

Mrs. R.H. Blackburn R. A. Smith
E. Leslie Fowlie
Donald J. Sutherland
Andrew Gregorovich
John M. Marshall, Chairman

�4.
LEGISLATION AND GRANTS COMMITTEE
Members of the legislation and grants committee have heard many comments
concerning the Public Libraries Act 1966 and the regulations.
In order to get a consensus of informed opinion as opposed to rumor and casual
conversation, the committee has circulated a questionnaire to all public libraries
serving populations of over 10,000 in the province. The questions are related to
those areas on which most discussion appears to centre.
It is anticipated that the results of this questionnaire can be analysed by the
committee and any conclusions or recommendations presented to the membership of O.L.A.
at the conference.
Respectfully submitted,

May, 1967

Margaret Beckman
Robert Blackburn
Charles Brisbin
Betty Butterill
John Dutton
Alixe E. Hambleton
R. Brian Land

Donald F. McDonald
Clara Miller
Anne Nyland
A. R. Pile
Erik J. Spicer
R.R. Steele
Betty D. Hardie - Chairman

MEMBERSHIP COMMITTEE
Your Membership Committee was quite cheered by the response to the mailing sent
forth to non-members of the Ontario Library Association. We must confess that some
members received letters also. Please accept our apology and excuse our enthusiasm.
Our non-member file is up-to-date after checking it against the Directory of
Members for 1966-67. From a mailing of 1,040 non-members, we acquired 200 new members.
Your Committee feels the venture was quite successful and would like to see the same
procedure followed another year.
At the request of the O.L.A. Executive Council we have compiled a list of
commercial institutions (245 in number) to canvass in the coming year. Assistance in
completing the list would be appreciated. Again, gratefully, we thank the O.L.A. for
supplying paper, envelopes and postage.
Respectfully submitted,

May, 1967

Frances Thomson
Paul Kitchen
Mary Gillies
Gladys M. Western, Chairman
ONTARIO LIBRARY DEVELOPMENT COMMITTEE

No report has been received from this Committee.
May, 1967

�5.
ONTARIO LIBRARY REVIEW ADVISORY COMMITTEE
Three meetings of the Advisory Committee of the Ontario Library Review were held
with Mrs. Irma McDonough at the Provincial Library Service for the year 1966-67.
The Committee discussed
been promised for all issues
Committee, I think, has been
names of people who would be

plans for forthcoming issues. Articles and material have
for 1967 which will be timely and provocative. The
helpful in providing suggestions for subjects as well as
interested in writing.

It was felt that more letters to the editor expressing opinions of the content of
the Review would be an interesting addition.
Respectfully submitted,

May, 1967

Margaret C. Dyke
Silvi Raudvee
Albert A. Spratt
Prudence D. E. Clunie, Chairman
PUBLIC RELATIONS AND PUBLICITY COMMITTEE

Two major events stand out as highlights among the activities of this committee the workshop held November 2nd at the Inn on the Park, Toronto, and the coming
conference of The International Federation of Libraries Association.
The Public Relations and Publicity workshop drew a full attendance and the three
speakers: Miss Sylvia Sylvie, Toronto Telegram, Mr. J. Foster Russell, Cobourg
Sentinel-Star and Mr. Robt. Trotter of the Kitchener-Waterloo Record, in their lively
addresses set the pace for interesting and helpful discussions.
Our committee has held three meetings in Toronto. The chairman attended an
Executive Council meeting in Hamilton. We covered the presentation of the Ontario
Library Association cheque to the University of Toronto School of Library Science for
the establishment of the Wm. L. Graff Memorial Prize.
Items of library news have been given to Toronto and local area newspapers,
radio and television stations.
Articles on Young Canada's Book Week and the Graff Memorial Prize were sent to
the Canadian Library Association Bulletin, Ontario Library Review and the Ontario
Secondary School Teachers Federation organ, The Bulletin.
Plans are made for a display of Public Relations and Publicity material and
information booth at the May Conference in Fort William, where we will be working in
co-operation with Mr. Dan Sudar.
We have subscribed to a clipping service for the month of May. All news releases
prior to and following the annual conference will be available. If you are interested
in these, please contact us at the Public Relations and Publicity exhibit at the
Holiday Inn, Fort William, during the conference.

�6.
Public Relations and Publicity Committee (cont'd)
Each committee member has made a special effort to publicize all newsworthy
library activities in his own local area.
The first workshop to be held by the Georgian Bay Regional Library System, with
Miss Ida Reddy of Burlington speaking on "An Introduction to Reference Service", is
an example of this. Held in Orillia Public Library, this event had representatives
from area press, radio and television in attendance. Accounts of the proceedings were
sent to Ontario Library Association as well as to newspapers in the region.
Our aim has been to stress good public relations activities and more especially
the changes and developments in Regional systems in the library picture throughout the
province.
Miss Elizabeth Morton of Ottawa has briefed the committee on our duties at the
Toronto sessions of The International Federation of Libraries Association to be held
in August. Television and radio interviews are planned.
This report would not be complete without a special salute to a committee of
dedicated people who work with enthusiasm and congeniality under any circumstance.
Molly Stewart, Walter Gowing, Elizabeth Morton and Agnes Tough, made certain the
success of the News Seminar. Along with Fred Israel they extended immeasurable support
when circumstances took their chairman temporarily out of circulation.
To them and to Mr. A. W. Bowron and Miss Pauline Hutchison, our sincere thanks.
Respectfully submitted,

May, 1967

Fred C. Israel
Walter W. Gowing
Elizabeth Morton

Mollie D. Stewart
Agnes Tough
Jean A. Rice, Chairman

PUBLICATIONS COMMITTEE
Two previous reports of the Committee (October, 1966 and January, 1967) indicated
that members considered ways and means of improving the publication of the News and
conference proceedings. We are grateful to Nancy Williamson, for editing three issues
of volume 5 of the News. Helen Peterson has agreed to act as chairman of the
Proceedings Committeea'nd it is hoped that the forms used for the May conference will
facilitate and expedite the publication of the proceedings.
The committee have examined the costs of producing and mailing the News. This is
approximately 1½ cents a page, and seems fair considering the work involved. The cost
of offset printing will be investigated. It was agreed to seek an assistant editor of
the News, to work with the editor, and to take over the duties when necessary.
Ways and means of streamlining office procedures were discussed with the
Executive Secretary. It was suggested that more form letters (for membership renewals,
etc.) be used. The committee is considering changes in the membership brochure.

�Publications Committee (cont'd)
(1)

The committee would like to make three recommendations:
That the executive secretary prepare an association procedures manual (including
a conference manual). This may be irrelevant at a time of reorganization but
the committee feels a detailed outline of present procedures could serve as an
evaluation for possible revision.

(2)

That when non-members of O.L.A. request a subscription to the News they be asked
to take a membership in the Association, in line with the required fee schedule.

(3)

That no commercial advertising be accepted at the present time.
Respectfully submitted,

May, 1967

Patricia D. Hart
John Parkhill
Helen Peterson

Nancy Williamson
June E. Munro, Chairman

RECRUITMENT COMMITI1EE
The Recruitment Committee met once this year on January 28 at the Library School,
University of Toronto, and all five members were present in spite of the inclement
weather. The discussions ranged over many aspects of recruitment including whether we
should recruit for technical help as well as for professional librarians. All members
agreed that it would be both useful and desirable if C.L.A. and O.L.A. could collaborate
on an interesting, up-to-date brochure which could be produced in sufficient
quantities so that it could be an inexpensive give-away in vocational guidance work.
To make the publication more economical it could perhaps be planned so that the centre
leaf would contain the statistics of salaries and other variables; this section could
then be replaced when necessary.
Display materials consisting of posters and large photographs from the National
Film Board are held by the Recruitment Committee. In addition there is available a
collection of slides illustrating various aspects of library work which also may be
borrowed.
Several library groups have used these display materials this year. In November
Mrs. Callie Israel, Assistant Director of the Niagara Regional Library System borrowed
display materials for a Career Exposition. On returning them Mrs. Israel included
some constructive suggestions for improvement, for which the Committee was grateful.
On Saturday, January 23rd, Miss Adele Greenway used the posters and photographs when
three high school library clubs visited the University of Windsor. The display
materials were also sent to Miss June Thexton, Director of the Lake Ontario Regional
Library System in Peterborough, to be used in a Careers Exposition in April.
Unfortunately a later request from Miss Delaney of the Belleville Public Library was
for the same period, so we were unable to satisfy her requirements, except partially.

�8.
Recruitment Committee (cont'd)
A major project of the Committee this year has been to investigate the acquisition
of a more suitably professional display kit which could be borrowed by any member of
the O.L.A. for use in recruitment at school guidance exhibitions. A presentation was
made to the Executive Board for the purchase of a portable display kit. The decision
of the Board was against the purchase at this time but the Recruitment Committee is
still hopeful.
Respectfully submitted,

May, 1967

Shirley Brazer
Dorothy Chambers
Margaret Cockshutt
E. C. Stevens
Irene M. Hewitt, Chairman
RE-ORGANIZATION COMMITTEE

The report of this Special Committee was mailed to every member of the
Association, prior to the Conference.
May, 1967.
CHILDRENS' RECREATIONAL READING COUNCIL
Sept. 13, 1967
Discussion re methods of distributing and publicizing 11 101 Books" list prepared
by the Council.
Sheila Egoff project progressing favorably. "Canadian Literature" had published
a chapter from Miss Egoff's book.
Nov. 29, 1967
Cover design for 101 Book List chosen from selection of children's art. Design
and printing of the list to be completed, and the Council decided on production of
10,000 copies.
It was reported that the display of "101 Books" attracted attention and comment
at the Conference of Childhood Education, Inn-on-the-Park, Nov. 4 &amp; 5.
Secretary was directed to communicate with Ministers of Education of all provinces,
informing them of the impending publication of a history of Canadian literature for
children, with the suggestion and recommendation that it be presented as a Centennial
gift to each school and public library. Secretary directed to write to Encyclopaedia
Britannica to show C.R.R.C.'s interest in their Library Awards Program. It was agreed
to enclose a copy of "101 List" to make them aware of our existence and possible
influence.

�Children's Recreational Reading Council (cont'd)
Jan. 31, 1967

"101 Books List"--committee appointed to compose list of organizations receiving
lists at no charge and to determine what other agencies should receive the balance of
the copies in the first printing.
Discussion re reproducing Miss Barbara Smith's T.V. programmes. It was
decided that Miss Smith proceed, if possible, with the revision of these three
films by making arrangements with the Dept. of Education and the film company,
defraying the cost to a limit of $500 by funds from C.R.R.C. C.R.R.C. will later
be reimbursed by the Department.
The report of the nominating connnittee was presented and carried. New officers
to assume duties at next meeting.
The secretary was directed to write to the Minister of Education to ask what
progress was being made toward securing at the elementary school level properly
qualified personnel for improving service in the elementary school libraries.
Letter sent to Mrs. Doris Fennell, newly appointed Co-ordinator of School
Libraries, to welcome her to C.R.R.C. meetings as representative of the Curriculum
Division of the Dept. of Education.
Respectfully submitted,
Ruth E. Maydan
Representative
Ontario Library Association

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