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LAKEHEAD UNIVERSITY

*********************
PORT ARTHUR, ONTARIO, CANADA

********************************

EXCERPTS FROM THE FACULTY HANDBOOK

***************************************

1967 -

1968

*** * ****** *

�PREFACE - Extracts from The Lakehead University Act, 1965 ( Ontario)
Article l. In this Act, ... (g) "teaching staff" includes professors, assistant professors, lecturers, associates, instructors,
demonstrators and a 11 others engaged in the work of teaching or
giving instruction or in research.
Article 3.
The objects and purposes of the University are (a) the
advancement of learning and dissemination.of knowledge; and (b) the
intellectual, social, moral and physical development of its members
and the betterment of society.
Article 12. . •..• the Board (of Governors) has all powers
necessary or convenient to perform its duties and achieve the objects
and purposes of the University, including without limiting the generality of the foregoing, power ... (b) to appoint, promote and remove
the heads of all faculties and schools, the senior administrative
officers of the University, the teaching staff of the Un iversity, and
all such other officers and employees as the Board deems necessary
or expedient for the purposes of the University, but no person shall
be appointed, promoted or removed as head of a faculty or school, as
a senior administrative officer or as a member of the teaching staff
of the University, except on the recommendation of the President •..
Article 14. The Senate is responsible for the educational policy of
the University, and, with the approval of the Board in so far as the
expenditure of funds and the establishment of facilities are concerned
may create such faculties, departments, schools or institutes or
establish such chairs as it may determine, may enact by-laws and
regulations for the conduct of its affairs, and, without limiting the
genera Ii ty of the foregoing, has power, ...
(b) to determine the courses of study and standards of adn issions to
the University and continued membersh ip therein, and the qualifications for degrees and diplomas;
(c) to conduct examinations and appoint examiners;
(d) to deal with al I matters arising in connection with the awarding
of fellowships, scholarships, bursaries, medals, prizes and
other awards; .•.
(g) to create faculty councils or committees and committees
generally to exercise its powers .

�2
Article 15 .
subject to the wi ll of the Boa rd, the President
has superv ision ove r and d irection of the academic work and general
admin ist ration of the Univers ity and the teaching staff, officers and
employees and students the ireof . ..
Article 17.
. . . No rel igious test shall be required of any
profess or , lectu re r , teacher, off cer , employee or student of the
Un ive rsity, nor shall any rel igious observances according to the
regulations of any particular denom ination or sect be imposed upon
them .
Interpretation
(a)

These regulations apply only to membe rs of the teaching staff
who are appointed with the ra nk of professor, associate
professor, assistant professor , or lectu rer;

(b)

"Contract year 11 means a twe lve-month period commencing on
a date of appointment fall ing between June 30 and September 2
in any yea r;

(c)

Academ ic year" means the peri od beginning on the first day of
September in a calenda r yea r next follow ing .
11

************************************************************
1.

ACADEMIC FREEDOM
The principle of academic freedom is recognized and accepted
by the Board of Governors of Lakehead Univers ity.

2.

APPOINTMENTS
(a)

Probationa!1.._ appointments a re normally of four years I duration and are made to fl II permanent pos it ions . Commencing
July 1, 1967, they can be terminated at the end of any contract year up to the end of the fou rth contract year. The
appointee shall be informed by January 31st if his appointment is to temi inate a t the end of his first or second contrac
year. No t ice tha t a proba ti ona ry appointment which has
extended beyond two yea rs wi 11 not be renewed s hou Id be
given not later than one yea r prior to its term ination. The

�2

19

3
probationary period may be extended by one fu rrthe r year ,
notice of which is to be given by the end of the th ird
contract year. However, the four-year probat ionary period
may be reduced in certain circumstances by the Boo rd of
Governors.

1

( b) Tem orary appointments to the faculty, whenever neces sory,
shal be made for one year only but may be renewed from
year to year. The University shall advise the appointee
whether or not it proposes to renew the appointment at least
three months before the contract is to expire.

3 . TERMS OF CONTRACT
Salaries are on an annual bas is, but are normol ly paid in tw entyfour semi-monthly instalments during the contract year . Members of the teaching staff are expected to be on campus by
September 1st, and s hou Id not leave for the summer unti I after
the Spring Convocation and the completion of all their obligations arising from the work of the academic year. During the
sum mer months they are expected to pursue academic interests
as they s ee fit.
A contract may become effective on any day between June 30th
and September 2nd. When a contract is brought to an end , it is
deemed to have terminated on the same day of the year as it
began.
In exceptional circumstances, an appointment may become
effective after September 1st or before July 1st. In such coses ,
salary will be paid on a monthly basis until July 1st, upo n
which dat·e an annual salary and a regular contract year wi ll
begin.
4.

SUBSIDIARY EMPLOYMENT

1-

act

Staff members may undertake subsidiary or consulting wo rk for
which they ore paid, provided that the work is of on appropriate
profess ionol nature and contributes to their professional development, and such work should manifest a university contribution to the community. The appropriate Deon or the Director of
University Schools should be consulted when such work is

�4
being considered and w ri tten permission must be obtained from
the Pres ident .
5.

SALARIES
A salary scale has been adopted by the Board of Governors
s etting a minimum sala ry for lecturers, and both minimum and
~aximum annual salaries for assistant professor, associate
professor , and professors respectively. For each rank an
annual inco-ement has been established. In exceptional circumstances the Board rese rves the ri ght to award more than the norma I inc rement .
In cases where the inc ement has been withheld for lack of merit,
the person concerned w i 11 be info rmed by the President in writing
of the reason for the withholding of the inc rement.
The Board of Governors reserves the right, in special circumstances, to exceed the maximum annual salary listed in the
sala ry scale fo r membe rs of the teaching staff in any rank .
Whereve r poss i ble 1 a member of the teaching staff will be notified by February 15th as to hi s sala ry for the following contract
year .

6.

SUMMER SC HOOL
A faculty member may teach not more than one course during the
six-week Summe r School at Lakehead University, with remunerat ion in additfon to his regula r salary .
Round tri p economy a ir fare is provided for Summer School instruc·
to rs from elsewhere .

7.

MOVING EXPENSES
When new appointments a lie made, Lakehead Unive rsity will pay
the economy class ai r fa re to Fort William of the person appointed and also those of his dependents as recognized for the purposes of the Canad ian Income Tax . In addition, actual moving
expenses up to $300 from with in a 700 mile radius of Port Arthu r ,
up to $5 00 from withi n a 1 ,400 mi le radius , up to $700 from

�4

5
w i t h i n a 2 , 1 0 0 m i I e radius , and up to $800 for greater
distances, wi II be paid by the university.

n

While thes-e figures may not cover all expenses in every case,
they are meant to assist incoming personnel with their moving
expenses .
8.

Promotions are not automatic, but are based upon academic
qualifications and the contributions made by the individual to
the dissemination and expansion of knowledge. Requests for
promotion or tenure within a department will normally be made
by the Chairman to the Dean who, where possible, wi II act as
Chairman of a Committee composed of the Department Chairman
and of full professors in related disciplines. This Committee
will then make its recommendations to a Committee consisting
of the President, the Deans and Director of University Schools .
The President will in turn make his recommendations to the
Board of Governors as s toted in the Lakehead University Act.

n-

&gt;r-

irit,
ing

9.

RETIREMENT
Permanent appointments will normally terminate at the end of the
contract year in which the 65th birthday occurs. However, in
special circumstances, arrangements may be made for a member
of the teaching staff to continue his duties at the university past
the normal retirement age. In such cases an annual salary will
be agreed upon by the Board of Governors and the person involved commensurate with the duties undertaken.

he
ra-

rue-

PROMOTIONS AND TENURE

10.

RESIGNATION
Letters of resignation from members of the teaching staff must
be addressed to the President and must be delivered to his
office not later than February 28th to take effect on the contract
date . Copies of the letter of resignation s hou Id be sent to the
Dean of the appropriate Faculty or to the Director of University
Schools, and to the Chairman of the Department effected .

ur,

�6
11 .

DISMISSAL FOR CAUSE
The appointment of a faculty member having tenure wil I be
terminated only upon proof of adequate cause before a Review
Committee constituted in accordance with a fixed procedure.
A faculty member with a probationary appointment will have his
appointment terminated at any time other than that specified
only in accordance with the same procedure.
Dismissal for cause may occur at any time. Examples of 11 cause"
might be said to mean or include persistent neglect of duty,
incompetence, or gross misconduct.

12 .

COURSE WORK
Because of its nature and professional traditions, academic
work cannot be precisely measured by the hour. It is assumed
that all members of the teaching staff will adjust the use of
their time to the needs of their Departme nt. However, no member of the teaching staff will be required to teach more than one
course after 5:00 p. m. No member of the teaching staff wi 11
be requ ired to accept off-campus teaching assignments,
although he is free to do so if he wishes. In such cases,
evening teaching and off-campus teaching will form part of a
staff member's regular teaching assignment.

13.

ADMINISTRATIVE RELATIONSHIPS
Normally, if a staff member has a problem or concern with his
salary, promotions, or working conditions, he should discuss
it with the Chairman of his Department or School. If the Chai rman i s unable to deal with the problem, representations may
then be made to the appropriate Dean of the Faculty or to the
Di rector of the University Schools. It is understood that a staff
member can always have recourse to the Dean or the President
if he feels that the normal processes are not functioning
prop,e rly.

14 . DEPA RTM ENT CHAIRMAN
The administrative head of a Department is the Chairman,

�7
appointed by the President in consultation with the Dean of the
Faculty, and whenever possible, with the department concerned.
As a general rule, the Chairman should act as the spokesman
for his colleagues. He has certain areas of administrative
discretion, but the Department 1 s basic policies should be
approved collectively.
It is the Department Chairman's responsibility to preside over
meetings of his colleagues and, in co-operation with them to
prepare and present departmental requests concerning the
annual budget, the academic programme, and course offerings,
recommend appointments and promotions, and advise on the
recruihnent of staff. He should also before June 30th of each
year report in writing to the head of his Faculty or School on
the year's work in his Department.

e"

Although a Department Chairman exercises certain administrative functions, he remains primarily a scholar. To prevent
administrative duties becoming excessive, the term of office is
not intended to last for an indefinite period, but it is intended
that the Chairmanship shall be rotated from time to time. In
some instances, prolonged tenure, however undesirable, may be
necessary. Whenever possible, the Chairman will be appointed
by April ls t for the fol lowing academic year.

15 .

DEAN OF FACULTY
The Dean 'is the administrative head of a faculty, but remains a
member of the teaching staff. The Dean of a Faculty (a group
of cognate subjects within the university) presides over meetings
of his colleagues, and acts as their spokesman in discussions
wit-h the President or with the heads of other Faculties or
Schools. He informs his colleagues of administrative decisions
affecting their scholarly work. It is his duty to lead his Faculty
in the development of academic policy, and to ensure among the
Departments under his jurisdiction unity and equity in such
matters as deg ree and grading standards, course proliferation,
standards of appointment, promotion, and tenure, leave policies 1 etc. It is likewise his duty to co-operate with the
Pres ident and the Dean of other Faculties in establishing unity

�8
and equity in these matters throughout the university as a whole.
The Dean co-ordinates the work of the Departments in matters
pertaining to budgets, appointments, promotion, tenure, sabbatical leave, etc., and advises the President in matters affecting the interests of his Faculty. Hs is a channel of communication between his Faculty and the rest of the university.
16.

SABBATICAL LEAVE
A year's leave of absence may be granted to a member of the
ful I-time staff. The University's regulations on sabbatical
leave are as fol lows:
(a)

A staff member will normally be eligible to apply for sabbatical leave six years after his appointment, or six years
after return from a previous period of assisted leave. Half
credit for a period of service at other Universities will be
allowed.

(b)

Sabbatical leave will not be granted automatically upon the
expiration of the necessary period of service and the number
of leaves granted each year is limited to 10% of the faculty.

(c)

Leave will be granted only where the work of the Department can be carried on satisfactorily without undue financial burden on the University. It is dependent upon the
securing of a satisfactory replacement.

(d)

Application should be made to the Chairman of the Department or School who will immediately forward it to his respective Dean or Director with his comments. The application
wit I then be considered by a committee appointed by the
President. Complete plans for the proposed leave should be
included, and the final date for submitting applications will
be November ls t of the preceding a cad em i c year .

(e) The following regulations will be applicable for those who
are successful in their application for sabbatical leave:

�9
(i)
(ii)

(iii)

( iv)

(v)

17.

Period of leave: one academic yea r .
The faculty member on sabbatical leave will receive
75% of salary. Each year of service would represent
12 1/2% equity in the sabbatical leave allowance.
Protection of academic and economic status, including
pens ion and insurance benefits will be guaranteed to
the faculty member while he is on sabbatical leave.
A faculty member on sabbatical leave will, in the
ordinary course of events, return to service at the
University from which he is on leave, but he is not
required to do so. It is unprofessional to seek sabbatical leave in order to facilitate a search for a new post.
Report on leave: it is anticipated that a returning
faculty member will in some way share the benefits of
his activities while on leave.

STUDY LEAVE
Study leave is leave granted for the purpose of undertaking a
specific program of study, research, or writing . Protection of
sen iority and ·of pens ion, insurance, and annual increment is
guaranteed to the faculty member wh i le he is on leave. Ass istance for study ·leove may be provided in the same manner as for
sabbatical leave, i.e. 12 1/2% of salary to be bui It up as
equity for each year of setvice. If a faculty member wishes to
take a study leave before qualifying for a sabbatical, he may
apply to use up his accumulated equity in this way. If so, he
would return with no equ ity in a sabbatical leave. (All other
cond itions referrnd to under "sabbatical leave" would apply.)

18 .

,e
II

PENSION AND INSURANCE PLANS
Of the beneflts available to the full-time faculty of the Univers ity, the pens ion pion, the group life plan, salary continuation
plan, and hospital ization insurance are conditions of employment. Em olment in Physicion 8s Services Incorporated is
optional.
(a)

Pension Pion - Contri butions to the Lakeheod Un iversity
plan includ ing the Canada Pens ion Plan, amount to 6% of
the employee 0s salary. This is matched by the employer.

�10
The benefits from the plan are l 1/2 per cent of career
earnings plus a supplementary pens ion from the equity fund .
It is expected that the total pens ion including the Canada
Pens ion Plan shou Id equal close to 2 per cent of career
earnings. For example, after 20 years of service, a retiring employee would receive approximately 40 per cent of
average career salary at retirement, and after 25 years of
service the employee would receive 50 per cent of average
career salary at retirement. The retirement age is 65.
There is no waiting period for this plan. Immediate vesting
privileges ensure the complete portability of employerus and
employees I contributions.
(b)

Group Life Plan - Benefits are two times the annual salary
to the neare~l ,000, with a maximum of $25,000. Contributions to this plan are shared equally by the employer and
the employee. The cost per month to the employee is
approximately 30 cents per $1,000 of annual salary.

(c)

Sa:ary Continuation Plan - The salary continuation plan
pay 62 per cent of salary until the age of 65 is reached .
Twelve per cent of this is used to pay for the compulsory
pens ion contributions . The maximum benefit available under
this plan is $250 per week. Contributions are shared
equa I ly by the employer and the employee. The cost per
month to the employee is approximately 35 cents per $ 100
of monthly salary. The waiting period for this plan to take
effect is 180 days from the time of illness.

(d)

Si ck Leave - In the event of an i I Ines s or accident which
~ssitates a faculty member discontinuing his academic
duties, the University will continue salary to the extent
of one month's salary for each year of service, to a maximum of six months .

(e)

Hospitalization Insurance - Academic staff are automatically
enrolled in the Ontario Hospitalization Plan from the day
pay commences . However, unless you have transferred
from another Ontario or Manitoba Plan, benefits of the
Ontario Plan wi 11 not take effect unti I the l st day of the
third month from the date of hire, e. g. if you join on July

�11
15th, coverage would not take effect until October 1st. If
you join on August 1st coverage would take effect on Novem
ber 1st. You do not need to sign any card to obtain this
coverage. If you have been enrol led under the Ontario,
Manitoba, or for that matter any other Plan, I would suggest that you see our Head Bookkeeper, to see whether or
not benefits will start to accrue to you immediately.
The 1967 cost of the Ontario Hospitalization Plan for the
standard hos pi ta I ward room is $3 .25 per month for a sing le
person and $6 .50 per month for the family. The semiprivate hos pita I bed rate cos ts an additiona I .75 for a
single and $1.50 per month for the family. The University
pays half the cost of the "standard" rate.

l

d

(f)

Physicians Services lncorpcrated (P .S .I.) - (A group plan
covering medical, surgical and obstetrical services). It
is not obligatory to join. However, the majority of our
staff belong to it. This plan covers most doctor's bills for
you and your family.

:L
There are only two "sign on" dates per year with coverage
effective forty-five days later. If you sign on by September
ls t you are covered starting October 15th . The next 11 sign
on" date after September 1st is March 1st with coverage
being effective from April 15th on. The 1967 cost of P.S.I.
is:

er

SINGLE
MAN &amp; WIFE
FAMILY (including all children)

$3 .90 per month
$9 .40 per month
$13 .25 per month

The University pays half the cost of P .S .I. of whichever
type.
lly

19 .

FACULTY TRAVEL
In 1967-68 up to $300 per academic staff member is available
to assist faculty members to attend meetings of professional
interest. Such funds are administered by the Departmental
Chairmen. In the administration of funds, priority wi 11 be given

�12
to a member of the academic staff giving a paper at a meeting or
attending a meeting as one of the officers of the organization.
Faculty using their own cars for university business are reimbursed at the rate of 11 cents a mile.
20 .

MEMBERSHIP IN PROFESSIONAL AND LEARNED SOCIETIES

The University will pay membership for full-time faculty members
in professional or learned societies to a maximum of $50 .00.
21 .

HOUSING

In 1966-67 the University 11 reserved 11 18 houses for potential
new members of the academic staff. All houses were subsequently purchased. The University "guarantees II to repurchase
any of these houses should any individual wish to move out at
the end of one, two or three years. The repurchase 11 guarantee 11
provides that the University will reimburse the individual concerned for his 11 basic 11 original downpayment and will take over
the outstanding amount of the mortgage . Shou Id such a po Ii cy
of 11 reserving 11 houses in the future be necessary, it will be
continued.
22 .

FAMILY EDUCATION

The 1966-67 policy is that dependents and wives of full-time
faculty members wishing to attend Lakehead University will
have the basic tuition fee waived . However, as free tuition
will no longer be supported by the Provincial Government starting with 1967-68, this policy wi 11 have to be reviewed. Free
tuition is also provided for dependents of full-time faculty
members of other Universities attending Lakehead University
for the 1966-67 year.
23.

FURT HER FACILITIES

Furthe r foci Ii ties provided for the faculty include a parking space
w ith electrical outlet at no charge; faculty lounge for the exclus ive use of faculty and senior administrative staff; stenographic
and duplicating services; technical services for equipment and

�13
classroom requirements; book store; and dining facilities.
24.

LAKE HEAD UNIVERSITY FACULTY ASSOCIATION
Members of the Academic Staff are eligible for membership in
the Lakehead University Faculty Association. Membership in
this Association also includes membership in the Canadian
Association of University Teachers. The Faculty Association
is the official voice of the University Faculty and works closely
with the Administration of the University towards common goals
and in dealing with problems of mutual concern.

·s

25.

LAKEHEAD UNIVERSITY WOMEN'S ASSOCIATION
Membership in this association, wh ich is designed to "promote
sociability", i s open to members and wives of full and parttime faculty, professional research staff, and administrative
officers .

26.

UNIVERSITY THEATRE
A modern, well-equipped 380 seat theatre auditorium is
located in the University Centre. This theatre is utilized by
the University and the Lakehead communities for many cultural
activities, including plays, concerts, lectures, etc.

27.

RECREATIONAL FACILITIES
The Lakehead area is a mecca for the outdoorsman. Four ski
areas, providing the best skiing between the Laurentians and
the Rockies are within a 20 minute drive of the University. A
gymnasium, two squash courts and outdoor hockey rinks are
provided at the University. Excellent golfing and tennis
facilities are available in the Lakehead area.

:e

***********************************************************

�(

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